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Document Workflow Solutions

 
Document Workflow Solutions encompass the entire document life-cycle from output and capture through to the tracking, management and storage. Physical documents are captured through a scanner, producing electronic versions which can be filed away in the Document Management System.
A Document Workflow Solution should be a key consideration for any Organisation looking to improve its workflow processes, increase its document security and reduce its environmental impact.
How does a Document Workflows Solution work?
There are four stages in a Document Workflow Solution:
Output
The document has been printed. The output of a document can be controlled through effective use of Print Management Software
Capture
The printed document is scanned, capturing all content to create an electronic version. 
Manage
Once captured, the documents need to be securely managed. Document Management Software provides a complete solution and has features such as content tagging, version control and audit trail helping your Organisation towards fulfilling governing requirements such as GDPR.
Process
Previous processes would have meant that information would be input manually, however through the introduction of a Document Workflow Solution, this can now be automated at a much quicker rate, and error free.
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Benefits of Document Workflow Solutions:
Reduced costs by an average of 30%
Reduce environmental impact and improve carbon footprint through the reduction in cartridge consumption and the elimination of unnecessary printing
Improve employee efficiencies and eliminate repetitive and manual data entry, endless searching for documents, and other tedious tasks that can be simplified and automated via intelligent and fulltext indexing
Seamless integration and centralised document storage
Improve document security, retention and compliance through secure administration tools and data encryption
Audit trail to permit the reconstruction of who did what to a document during the course of its life in the system
Check-in/out and locking, so one person’s changes don’t overwrite another’s if multiple people are editing a document at the same time
Version control enables you to keep tabs on how the current document came to be and how it differs from the versions that came before